Administrative Specialist - Public Safety

The City of Morganton is searching for a highly organized, professional, and self-motivated individual to join our team!  This position is responsible for administrative support, clerical duties, office management for the Public Safety Department.

Duties and responsibilities include:

• Records management including creation, maintenance, and organization of officer files in accordance with Criminal Justice Standards; reviewing security checks on records management system and rectifying issues; maintains manual copy of departmental policies and procedures; 
• Processing personnel forms, orders, and changes to employee data; managing payroll and budgetary department functions.
• Compiling various reports and data tracking;
• Serving as point of contact for telephone, email or in-person for Department Director primarily (& rest of department as needed)
• Coordinating departmental special events to include new hire announcements, swearing-in ceremonies, promotional announcements and ceremonies, retirement announcements and ceremonies, bi-monthly Officer of the Month for Morganton Woman’s Club, etc.;
• Drafts letters, memos, minutes, press releases, reports and presentations as needed; maintains departmental social media pages; maintains calendars for Director, special events, birthdays, work anniversaries; creates, updates and reviews all departmental forms on an as needed basis

The position requires a high degree of confidentiality, tact & discretion in handling sensitive matters, ability to learn and operate various software programs (including Office), and the ability to discern information and prioritize items.  The successful candidate must be flexible, able to multi-task, and effectively handle interruptions while maintaining a professional & polite demeanor.  The abilities to communicate effectively in person and by telephone; establish and maintain effective working relationships with supervisors, co-workers and the general public are a must.

A minimum two-year degree in business or related field with at least two to four years of office management experience that includes public contact; or an equivalent combination of education and experience is required. A valid NC driver’s license is also required. 

Salary range is $ 30,389 - $ 45,583. The position will remain open until the right person is found, but applicants are strongly encouraged to turn in a cover letter and applications in by March 7, 2022, to be considered in the first review.