Executive Assistant

The City of Morganton is searching for a highly organized, professional, and self-motivated individual to join our team!  This position is responsible for managing the administrative and record-keeping duties for the City Manager’s office while serving a key role in supporting the Executive Department.  The position requires a high degree of confidentiality, the ability to act as a sounding board, and the ability to discern information and prioritize items to help the executive office operate smoothly. The successful candidate must be flexible, able to multi-task, and be able to effectively handle interruptions and disruptions while maintaining a professional & polite demeanor.

This dynamic position performs a variety of executive-level administrative duties, including:

• Managing telephone calls, correspondence, and appointments in the City Manager’s office; writing, editing and/or coordinating the preparation and distribution of reports, public notices and any other printed materials in accordance with State law;  
• Attending various meetings to take minutes/transcribe dictation and final preparation of minutes for the City Manager;  
• Assembling City Council agenda packets.  This includes gathering information from the City Manager, Department Directors, and the public; preparing necessary documents, making copies, and distributing agenda packets to City Council members, City staff and media;   
• Organizing and attending special meeting of the City Council, City boards and commissions, and Staff meetings;
• Providing administrative support for the Mayor, City Council members and other departments when needed. 

Job particulars include:  willingness and ability to support the City in all its efforts; ability to work independently on complex and confidential administrative tasks; ability to independently prepare agendas, ordinances, resolutions, legal documents, and related correspondence; ability to accurately and effectively express ideas orally and in writing; ability to establish and maintain effective working relationships with the City Council, City employees, and the general public.  A considerable knowledge of the functions, organization, ordinances and “rules of order” of City government is necessary.   Accuracy, clarity, and attention to detail are essential to this position - work produced must be free of typos, misspellings, and other errors. 

A minimum two-year degree in administration or office management curriculum; four years of progressively responsible administrative and/or administrative support experience for a department director or other executive/public official or extensive experience in municipal government; or an equivalent combination of education and experience is required.  In addition, a Notary Public license (or the ability to obtain within six months) and a valid NC driver’s license are also required.   Possession of NC Clerk’s Certification and/or training in this area is preferred (or ability and willingness to obtain within 12 months).

Anticipated hiring range is $42,000 - $46,000 (depending on qualifications).   Applications will be reviewed as received with the goal of having someone on board by mid-March, but the position will remain open until we find the right person!  Deadline for cover letter and application submission is February 7, 2022 by 5:00 p.m.